Admin and data · Full-time · Sri Lanka & Philippines
Hire an offshore data entry specialist for accurate, on-time records
We recruit full-time data entry specialists in Sri Lanka and the Philippines who keep your systems accurate: orders, invoices, CRM records and product listings. Because they work only for you, they learn your rules and get faster and more accurate every month.
Quick answer
How much does an offshore data entry specialist cost?
A full-time offshore data entry specialist costs a monthly salary plus our fee. Salaries typically run A$700–950 a month in Sri Lanka and A$1,300–1,700 in the Philippines. Our fee is either $5,999 + GST once (then $0 or $350 a month) or $1,000 a month with no upfront fee. Experienced specialists who also check and clean data sit at the top of each range.
What the role covers
Clean data, entered right the first time
Data entry goes wrong when it is rushed or split across temps. A dedicated specialist follows your checklist, flags exceptions and reports accuracy every week.
Order and invoice entry
Key orders, supplier invoices and receipts into your systems from email, PDFs and portals.
CRM and database upkeep
Add, update and de-duplicate contact and company records.
Product listings
Load and update product titles, prices, stock and images in your store or ERP.
Document processing
Extract details from forms, applications and scanned documents into structured records.
Data cleaning
Fix formats, merge duplicates and fill gaps, with a log of every change.
Reports and exports
Prepare regular spreadsheets and exports for your team.
How we screen
What we test before you see a shortlist
Every candidate has phone and video interviews with our recruiters and a skills assessment set for your role. For a data entry specialist that covers:
- A timed accuracy test on sample records, checked field by field
- Spreadsheet skills: lookups, filters and simple formulas
- Following a written procedure and flagging exceptions instead of guessing
- Experience with OCR or AI extraction tools, checked against the source
Tools
Screened on your tools
Name your tools in the briefing and we assess candidates on them, not just on the names in a CV.
- Excel
- Google Sheets
- Salesforce
- HubSpot
- Shopify
- Xero
- Dext
- Airtable
Salaries and costs
What a full-time offshore data entry specialist costs
Two parts: the team member's monthly salary, which you agree before you commit, and our fee. The ranges below run from solid mid-level to senior, for people with strong English. We recruit at the experienced end of the market, so expect most hires in the upper half.
Sri Lanka
A$700–950 a month
UTC+5:30 · 4.5 hrs behind AEST
Suits high-accuracy, document-heavy entry that can be done ahead of your Australian morning.
Philippines
A$1,300–1,700 a month
UTC+8 · 2 hrs behind AEST
Suits entry that needs same-day turnaround or quick back-and-forth with your team during AEST hours.
READY FOR YOU
$5,999 + GST once
Then $0/mo (SOR) or $350/mo (EOR), plus salary. 3-month replacement guarantee.
MANAGED FOR YOU
$1,000 / month
Plus salary. No recruitment fee, 12-month commitment, 5-month guarantee.
Salary ranges are a guide in Australian dollars, before IT options. The exact figure depends on experience and the skills in your brief. Compare every option →
Australian practices and businesses building offshore teams with us
Where this role fits
Industries that hire data entry specialists
Related roles
Data Entry Specialist FAQ
Common questions
How do you check data entry accuracy?
Candidates take a timed test on sample records that we check field by field. After placement, we suggest a simple weekly accuracy check on a sample of records so quality stays visible.
Can AI tools replace a data entry specialist?
AI and OCR tools speed up extraction, but someone still has to check the output against the source and handle exceptions. A specialist who uses these tools gets through more volume with fewer errors.
Is a full-time hire better than a freelancer for data entry?
For ongoing work, yes. A dedicated specialist learns your rules and systems, works set hours and is accountable to you, which freelancers juggling several clients often are not.
How much does it cost in total?
Add the monthly salary to our fee. Ready for You is $5,999 + GST once, then $0 a month on Setup of Record or $350 a month on Employer of Record. Managed for You is $1,000 a month on a 12-month commitment with no recruitment fee. IT options are extra and quoted with your role.
What data entry work suits an offshore specialist?
Recurring, rules-based work: orders, invoices, CRM records, product listings and document processing. Tasks that need more judgement can be added once they know your business. Our data entry outsourcing guide on the blog covers how to set it up.
Plan your data entry hire
Tell us the work you want handed over. Free, 30 minutes, and you leave with a salary and cost estimate.